myPay – Timesheet for contract employees, Automating the payment process of the contract resources in any industrial domain. Workflow incorporated for approval process. Collective approval for managers. Integrates with SAP, automatically creates Service Entry Sheet. Creates notification mails to concern parties at every stage.

• In most of the organizations, around 60% of the employees are contract resources, considering various aspects, Timesheet process of the contract resources are not incorporated within SAP and are handled manually.


• Contract resources are procured through managed services, in which a vendor will supply the resources and raise the invoice against the approved timesheet.


• Every month end, Accounts Payable team will have an overhead of verifying contract employee timesheets against the vendors invoice and manually creating the Service Entry Sheet within the SAP System.


• Since the process in manual, collective approval cannot be achieved.


• Service Entry Sheet within SAP is created manually once the timesheet is approved. Hard copy of the approved timesheet to be submitted to the concern vendor

• Three-Way Check : Being manual process, Man hour validation to ensure the numerical and monetary accuracy will not be effective. There must be a mechanism to establish three-way check among PO, Services Delivered and vendor invoice to verify invoice effectively.


• Administrative : Approving hundreds of timesheets every month manually is a significant administrative overhead of Human resource department. Collective approval will not be possible with the manual approval process.


• Project based Tracking : It is important to ensure the allocation of hours worked to the correct projects and cost centres in case the contractor works on multiple projects during the contract period. Project based tracking will allow the management to take the necessary measure in resource allocation.
• Historical data and Data Intelligence : Management perspective, Analysis of historical data is the data source for decision making.

• Achieving the solution for maintaining contractor timesheet in SAP without additional cost on licensing, myPay is an ASP .Net solution, which integrates with SAP to create the SES (Service Entry Sheet) with the SAP System.


• myPay application access can be given to any number of employees in an organization regardless of licensing cost.


• Employee timesheets will be captured and maintained by the myPay aplication, Flexible workflow incorporated for the approval process.


• Separate interface to achieve collective approval for managers, integrates with SAP to create SES automatically and send email with PDF format of the approved timesheet to the concern vendor.

In addition to its timesheet, time off, expense tracking and scheduling functionality, myPay provides the following features

Notifications: Set customizable automatic email reminders to be sent when items are due.

Flexible Approvals: Define customizable approval paths, with multiple approver levels available.

Work Flow Incorporated : Workflow incorporated approval process, send email alert and creates notification to concern parties on every stage of the approval process

Collective Approvals: Collective approval of timesheet for Managers

SAP Integration: Integrated with SAP System and automatically creates Service Entry Sheet within the SAP.

Send PDF to Vendors: Approved timesheet send to the vendor as an email attachment in PDF format.

Security Features: Utilize security options, including support for a number of authentication methods and password requirements.

Substitute Users: Provide another user access to enter and approve items on your behalf.

Flexible permissions: Customizable permission levels to control what actions user can take and what features they can access.